The Rum Renaissance Festival is well organized by virtue of a systematic set of deadlines and logistics to manage the myriad steps necessary to ensure success for all involved.
Please follow these deadlines in chronological order.
Friday, March 30
1. Choose your preferred exhibit space(s) using the exhibit space diagram. Make sure to indicate if you need electricity, extra tables, chairs, etc.
Friday, April 6
1. Final Payment for Exhibit Space is due before proceeding further.
2. Calculate your exhibit space and number of expressions using the Exhibitor Package. Return to Robin Burr with a 25% deposit of your total at the time of executing the contract. Final payment is due in full on or before Friday, April 6.
3. Register all your expressions to be exhibited at the rum festival. All registered products will have their bottle photos included in the show program. All registered products can be entered in the RumXP international blind tasting completion if received before the deadline. All products must be registered before Friday, April 6.
4. Submit your publication-quality advertisement via email to Robin Burr for the printing of the Rum Festival Show Program by Friday, April 6.
5. Submit publication-quality photos of all your registered bottles to Robin Burr for the Rum Festival Show Program by Friday, April 6.
Friday, April 13
1. Sponsored Seminars are available on a limited first-come first serve basis. The deadline for submitting all details and confirming your seminar is Friday, April 13.
2. Reserve your RumXP Fam Meeting. A limited number of private breakfast and lunch meetings with the RumXP judges are available to exhibitors for the purpose of presenting new products, briefings, etc. Reserve early to guarantee this opportunity. Arrangements for familiarization meetings must be completed before Friday, April 13.
Friday, May 4
1. Reserve Hotel rooms. Discounted rooms will be sold out in advance of the show. Reserve well in advance to ensure success. The final deadline for the discounted rate is Friday, May 4.
2. Ship two bottles of each registered expression for the international rum tasting competition, arriving on or before Friday, May 4. The address is 18500 SW 244 Street, Homestead, FL 33031.
Friday, May 11
1. Provide the names of persons that will be working in your exhibit space. Badges will be provided for these persons at the event. The deadline for providing exhibitor names to Robin Burr is on or before Friday, May 11.
2. Get your trade passes. Exhibitors are entitled to a discount on trade passes for their associates in the spirits industry for $25 each. All registered exhibitors must order their discounted trade tickets via email before Friday, May 11.
Saturday, June 9 (Day of Show Start)
1. Portion Control and Security details are listed in the Exhibitor FAQ. Please advise all exhibit staff of these details to ensure compliance with exhibitor rules and regulations.