Limited Exhibit Space
Space in the north and south halls of the Woman’s Club venue is limited. Book early to assure you can secure your exhibit at the rum festival.
Load In and Set Up Times
Friday Morning – All Exhibits
- Set up for exhibits takes place Friday, May 17 at 9am.
- There is OVERNIGHT SECURITY on Friday evening only.
- All exhibits must be completely set up by 1pm on Friday before the show opens at 2pm. NO EXCEPTIONS!
Rum Consumption – Important
We generally recommend 100 samples (1/4 ounce) per bottle. Perhaps a bit more for a cocktail. So a minimum of 12 bottles would be suggested to sample 1,200 people. Of course not everyone can sample every rum. But over the course of the two days the attendees do sample many expressions as they are very serious rum connoisseurs.
Ice will be provided to your booth throughout the show. The ice machines are in the kitchens. Our show personnel will deliver ice to you. You must have your own cooler or some type of container to store your ice within your booth. Ice will not be bagged.
Rum Tasting Competition
A tasting competition organized by the International Rum Expert Panel (RumXP) will take place Wednesday and Thursday prior to the show. The combined experience of these notable judges spans many dozens of countries and hundreds of brands. All rums registered at the Grand Tasting will be included in the competition and each product bottle photo will be showcased in the show program.
RumXP Tasting Competition Awards
will be presented at 8pm Friday evening.
RumXP Judges Familiarization Events
A limited number of opportunities will be available for rum brands to host private meetings with the group of Rum Experts to become more familiar with their products. Approximately 20 leading RumXP members from around the world will be in attendance during the week. The fee for this personal meeting is $995 plus the cost of breakfast or lunch arranged with the catering department of the convention Center. To arrange a special RumXP group meeting to brief these experts on your product line, announce a new product, or get their feedback on a new or existing product, contact Robin Burr.
A limited number of interactive seminars and master classes will be presented at the Grand Tasting Events by leading rum experts, cocktail historians, world-class mixologists and luminaries of the spirits world. The fee for hosting a seminar is $795 for exhibitors, covering the room cost, audio and video, tables, chairs, etc.
Each seminar will be assigned to a room that seats 50 persons, complete with projector and screen. You are responsible for your own laptop and connectors, for all hand-out materials and for arranging any tasting details. Two rum fest volunteers are able to assist pouring rums, serving samples and assisting with the projector. You must provide tasting glasses, rum and ingredients, garnishes, cocktail napkins and printed materials, punch bowl, ice, etc. It’s recommended that you provide collateral materials, swag or similar give-away items for at least 50 persons.
Please plan well in advance — do not leave any last minute details to chance.
Please remember: Volunteers are just that; they volunteer their time. They are not paid employees. Please treat them with respect at all times and let them know you appreciate their help.
If you purchase trade tickets for your customers in the business, they will be emailed to you on or before May 9. The designated person on your contract will be the person to receive these tickets via email. You’re encouraged to give these special privilege passes to important people in the rum industry, distributors, retailers, beverage managers, bartenders and spirit professionals. PLEASE NOTE: The tickets come from [email protected] and the subject line reads “Confirmation of Order #…” Often they go in spam or junk, so please double check those folders for this important email.
In your Exhibitor Contract you should have indicated the names of all personnel working in your booth. If you have not already done so, please get this information to [email protected] on or before April 26.
Robin will submit the list to Complete Ticket Solutions, our ticket company, and they will have your badges printed and ready for pick up at the front ticketing area at the show Friday at 1pm.
Please have one person from your booth pick up the badges for your exhibit space.
Shipping and Receiving
There is no shiiping of product directly to the venue. Please coordinate all shipments to the rum festival with our logistics director. Randy Abramson: [email protected] phone: 305-778-7682 • fax: 305-447-0745 The charges for shipping and receiving are available on request.
Official Importing Partner
The official importer and expediter for The International Trade Expo For Rum is Park Street.
Special Exhibitor Hotel Rate
Rum Renaissance exhibitors are entitled to special room rates. There are a limited number of rooms available at this reduced rate so book early.
We recommend you have your own branded plastic serving cups. For 1 oz clear plastic shot cups: http://www.apartysource.com/ss-01.html
Final note: Please remember to read your exhibitor contract.
All the information you need is found within the contract or on this page of the web site. If you cannot find your answer, please contact: [email protected] Please contact us now to discuss your plans for participating in the Rum Renaissance Festival. Let’s discuss your requirements and make sure you get the best exhibit space available in the Grand Tasting. We’re looking forward to working with all our good friends in the rum universe to promote a greater appreciation of cane spirits. Call or write with any questions. Robert A. Burr [email protected] cell: 305-439-1376 Robin V. Burr [email protected] cell: 305-794-1541 Rum Renaissance Festival, LLC PO Box 144353 Coral Gables, FL 33134 office: 305-443-7973 fax: 305-447-0745