Exhibitor FAQ -- Frequently Asked Questions

Important Details for exhibitors at Miami Rum Fest and Trade Expo

Exhibitor Details – FAQ – Exhibitor Package PDF

FAQ

Limited Exhibit Space

Space in the north and south halls of the Woman’s Club venue is limited. Book early to assure you can secure your exhibit at the rum festival.

Load In and Set Up Times

Sunday Morning – All Exhibits

Set up for exhibits takes place Sunday morning, November 12 at 9am.
All exhibits must be completely set up before 11:30am. The show opens at 12:30pm. NO EXCEPTIONS!

Rum Consumption – Important

We generally calculate 100 samples (1/4 ounce) per bottle. Two ounces for a cocktail. So a minimum of 3 to 6 bottles would be suggested to sample 600 people. Of course not everyone can sample every rum, but these rum enthusiast attendees do sample many expressions during the event.

Ice Service

Ice is available throughout the show. The ice machines are in the kitchens. You must have your own cooler or some type of container to store your ice within your booth. Ice will not be bagged.

Electricity

is available in some exhibit areas if requested in advance. If you need electricity, please note that on your exhibitor application and speak to Robin about it.

Volunteers

Please remember: Volunteers are just that; they volunteer their time. They are not paid employees. Please treat them with respect at all times and let them know you appreciate their help.

Exhibitor Badges

In your Exhibitor Contract you will note that each six foot exhibit space is allowed one exhibitor badge, and double exhibit spaces are allowed two exhibitor badges.

Robin will submit the list of exhibit personnel to Complete Ticket Solutions, our ticket company, and they will have your badges printed and ready for pick up at the front ticketing area at the show Sunday at 11am.

Exhibitor Hotel Options

Rum Renaissance exhibitors are encouraged to consider the selected hotels for their accommodations.

Glassware

We provide ticket holders with a 4 oz tasting glass to reduce waste. You are allowed to use your own branded plastic serving cups.

For 1 oz clear plastic shot cups we recommend: http://www.apartysource.com/ss-01.html

Dump Buckets are provided for every exhibit space to encourage re-use of the official tasting glass.

Load In and Set Up Times

All exhibits must be completely set up before 12:00 noon. The show opens at 12:30 PM and you should be ready to begin serving – NO EXCEPTIONS

Load Out Immediately following the show

Nothing can be left behind in the Hall. There is no storage availablilty. For insurance & liability purposes, break down and carry out MAY NOT START until all ticket holders have left the halls. We do not want any accidents to occur because people are loading out early.

Bringing In Your Product

You can carry in your own product for pouring.

If you need to ship product a head of time please contact our logistics coordinator:

Randall Abramson
randall1957@hotmail.com
305-778-7682

He can make arrangements to receive your shipment and deliver it to your exhibit for a reasonable fee.

Tables

If you ordered a table, it is a six foot wooden (heavy) table which will have plastic on top. It is recommended you bring your own tablecloth or branded table covering. It will be in your space by 9 AM on Sunday morning.

Parking

There is ample FREE parking all around the area of the Woman’s Club. The earlier you arrive, the closer you will be able to find parking. If you arrive later, you may need to walk a few blocks, but you still be able to find parking. Also, there are ample parking garages nearby. If you are staying at a nearby hotel, we suggest you UBER or LFYT. There is also a free trolley that runs up and down Ponce de Leon Blvd. with stops very near the Woman’s Club. There is even a Freebee, a transportation service that will offer door to door rides in the downtown area.

Final note: Please remember to read your exhibitor contract.

All the information you need is found within the contract or on this page of the web site. If you cannot find your answer, please contact: Robin@RumRenaissance.com

Please contact us now to discuss your plans for participating in the Rum Renaissance Festival. Let’s discuss your requirements and make sure you get the best exhibit space available in the Grand Tasting. We’re looking forward to working with all our good friends in the rum universe to promote a greater appreciation of cane spirits.

Call or write with any questions.

Robert A. Burr
rob@quantumleap.net
cell: 305-439-1376

Robin V. Burr
robin@rumrenaissance.com
cell: 305-794-1541

Rum Renaissance, LLC
PO Box 144353
Coral Gables, FL 33134
office: 707-278-6736
fax: 305-447-0745

2023 Miami Rum Renaissance Festival

This is your gateway to the world’s most interesting rum tasting event.

Saturday Rum Seminars
November 11, 2023
Noon to 5pm
Marriott Courtyard Coral Gables
2051 South Le Jeune Road

Sunday Grand Tasting
November 12, 2023
General Admission 2 to 5pm
VIP and trade – 12:30 to 5pm
Coral Gables Woman’s Club
1001 E. Ponce de Leon Blvd
Coral Gables, FL 33134

Rum Renaissance LLC
ph: 707-278-6736